Booking Live Entertainment for Corporate Events: The Epic Guide You Don’t Want to Miss!

Team Building Facilitators
Lisa Lawrence

Written by Lisa Lawrence

Lisa Lawrence. is a certified facilitator and team building expert with over 12 years of experience in the field.  She has a passion for helping to build stronger teams and has worked with a wide range of fortune 500 businesses to improve communication and boost morale in the New York City Metro Area.

October 5, 2023

Booking Live Entertainment for Corporate Events

Trivia Night NJ

Trivia Night NJ

Booking live entertainment for corporate events is more than just a formality.

It’s about creating an atmosphere, leaving lasting memories, and reinforcing the brand.

Live entertainment is not just an option anymore; it’s an absolute necessity to make a mark in this insanely fast-paced corporate world.

Let’s take a deeper look at some of the popular options available for your next corporate event

Trust me when I say, this is not your average run-of-the-mill guide.

We’re here to explore how you can take your corporate event from boring to mind-blowing with just the right infusion of entertainment.

Why Live Entertainment is Vital for Corporate Events

Let me paint you a picture. Picture a corporate event without any live entertainment.

Can you feel the yawns spreading like wildfire and the sound of crickets chirping?

Can you imagine all the heads face downward looking at cellphones instead of engaging with others?

Yeah, not the most exciting scenario, right?

Live entertainment is essential for corporate events because it adds that extra pizzazz.

It adds that extra flavor, even a touch of magic that sets your event apart from the sea of mundane corporate gatherings.

It’s about creating an experience that people will remember long after your event is over.


The 3 Crucial Factors to Consider When Choosing Live Entertainment

There are a few crucial factors to nail down when it comes to selecting the perfect live entertainment for your corporate event.

Let’s break it down:

1. Understanding Your Audience

Before you even think about which act to book, get into the minds of your attendees.

First things first, you gotta know your audience like the back of your hand. What makes them tick?

What gets their hearts racing with excitement?

Tailor your entertainment choices to resonate with their unique preferences and demographics.

You want them to walk away thinking, “Wow, they really get us!”

2. Budget

team-building-planning

team-building-planning

Ah, the dreaded “B” word. We all wish we had an unlimited budget to bring in the biggest names in the entertainment industry, but let’s be realistic here.

Settle on a budget that works for you, and then work your magic within those financial parameters.

Trust me, there’s plenty of incredible talent out there that won’t break the bank.

The trick is to make every penny count. Go for 5 star quality entertainment over flash.

And always remember, you don’t need to break the bank to put on a grand show. With a little creativity, any budget can bring down the house!

3. Event Theme

Now, here’s where you can really get creative. Your live entertainment should seamlessly align with the theme or purpose of your event.

It should complement and enhance the overall message you’re trying to convey.

Remember, you want your entertainment to be the icing on the cake, not the whole cake itself.

that will have everyone on their feet, musical bands are a surefire way to create an electrifying atmosphere.

The rhythm and melodies of live music are bound to set the right tone for the evening.

The Magical Benefits of Live Entertainment!

1.  Enhanced Engagement

Ever been to an event and felt the energy in the room change when the live act hits the stage?

That’s the spellbinding magic of live entertainment!

When an artist or performer takes the spotlight, attendees are not just mere spectators; they become a part of the act, feeling every beat, every joke, every move.

It’s an immersive experience that captivates the mind and heart, ensuring that everyone is dialed in from start to finish.

Say goodbye to distracted guests sneaking peeks at their phones; with live entertainment, you’ve got their undivided attention!

2.  Strengthening Brand Image

Think of some of the most iconic events you’ve heard of. What sets them apart?

Often, it’s a killer performance that people can’t stop talking about. When you invest in top-notch entertainment,

it speaks volumes about your brand. It sends out a clear message: “We value quality, and we aim for nothing but the best.”

A well-chosen act not only delights your guests but also elevates your brand’s image to a whole new level of awesomeness.

It’s like dressing your brand in a designer suit  stylish, classy, and absolutely unforgettable!

3.  Networking Opportunities

Now, here’s a fun fact – nothing breaks the ice like a shared experience! When you incorporate interactive entertainment, it’s not just about watching a performance;

it’s about living it. Be it a dance-off, a sing-along session, or an interactive magic trick, these moments become conversation starters.

Attendees bond over their experiences, exchange stories, and before you know it, valuable connections are forged. It’s networking, but with a delightful twist of entertainment!

So, the next time you’re orchestrating an event, remember to add a dash of live entertainment isn’t just an option, it’s the secret sauce to make your event the talk of the town!

3 Types of Live Entertainment

When it comes to live entertainment for corporate events, the choices are as diverse as they are enthralling

1. Magicians and Illusionists

Prepare to have your minds blown! Adding a touch of mystery and intrigue to your event is like sprinkling pixie dust on the audience.

These masterful illusionists will have jaws dropping and hearts pounding as they perform mind-bending tricks and illusions that will leave everyone spellbound.

2. Stand-up Comedians

Laughter is the best medicine, they say, and boy, do we need it in the corporate world! Introduce a talented comedian to the stage, and watch as the laughter erupts.

These comedic geniuses will have the audience in tears of joy, using their wit and humor to break the ice and create a lighthearted atmosphere.

3. Live Game Shows:  Interactive Entertainment

team-building-games

team-building-games

 

One type of live entertainment that’s gaining immense popularity in the corporate world is the live game show.

These are not just your run-of-the-mill quizzes; imagine an exhilarating blend of challenging questions, interactive elements, and the thrill of competition, all tailor-made for the corporate audience.

Live game shows can be customized to align with a brand’s identity or the event’s theme, making them both entertaining and relevant.

They not only engage attendees but also encourage teamwork and camaraderie as participants rally together to claim victory.

It’s an innovative and dynamic form of entertainment that ensures attendees are not just passive viewers but active participants, creating memorable experiences that resonate long after the event has concluded.

Steps to Ensure a Successful Live Entertainment Booking

  1. Research: Begin with thorough research. Look into various artists, their past performances, reviews, and audience feedback.
  2. Consult with Professionals: Professional event organizers have a wealth of knowledge and connections. They can provide insights and recommendations tailored to your needs.
  3. Sign a Clear Contract: Ensure that all terms, including payment, performance duration, and other specifics, are clear and agreed upon.
  4. Technical Rehearsals: This is crucial to ensure that all technical aspects, such as sound, lighting, and stage setup, align perfectly with the performance.

Engaging the Audience Before the Event

Consider releasing teasers or conducting polls on which activity they would like to see or participate in.

Using Social Media to Boost Excitement

Promote the booked act on your corporate social media channels.

This not only excites attendees but also gives additional exposure to the performer.

Potential Challenges and Their Solutions

  • Mismatched Entertainment: Ensure that the chosen act aligns with the audience’s preferences and the event theme to avoid this pitfall.
  • Technical Glitches: A dedicated technical team and prior rehearsals can mitigate this challenge.
  • Budget Overruns: A clearly defined budget, coupled with regular tracking, ensures that expenses remain within the defined parameters.


FAQs – Booking Live Entertainment for Corporate Events

 

frequently asked questions

frequently asked questions

How far in advance should I book live entertainment?

It’s advisable to book several months in advance, especially for popular acts. This ensures availability and usually often better rates.

Can I preview an act before booking?

Yes, many artists offer previews, videos or you can attend one of their public events.  It is wise to check out their digital footprint like social media and google, just for starters.

How do I handle unexpected technical glitches?

Having a technical rehearsal before the event can iron out potential glitches. Also, having a technical support team on standby during the performance is crucial.

Is audience engagement essential during live performances?

While it depends on the type of act, audience engagement often enhances the overall experience.

What if the chosen act isn’t well-received?

It’s essential to be adaptable. If an act isn’t working out, having backup activities or interactive sessions can pivot the event’s mood.

How can I ensure the safety of the performers and the attendees?

Ensure the venue is well-equipped and adheres to safety norms. Regular checks and a standby medical team are also advisable.

Game Shows for Corporate Events

Game shows to boost morale


Key Takeaways

Incorporating live entertainment in corporate events can make them truly memorable.

It’s more than just a performance; it’s about creating experiences that resonate, inspire, and leave a lasting impact.

From selection to execution, each step should be approached with meticulous care, ensuring that the event not only meets but exceeds expectations.


Planning a Fun Corporate Event?

Need Help

Book a live game show experience today!
Contact us for further details.
For Immediate assistance by text – 917-670-4689
No deposit required.
We plan and facilitate all activities.

 

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